The Food Network for Ethical Trade is committed to ensuring that your privacy is protected.

This privacy policy explains how we use the information we collect about you, how you can instruct us if you prefer to limit the use of that information, and procedures that we have in place to safeguard your privacy.

Who we are:

The Food Network for Ethical Trade is a member led trade association of food retailers, hospitality companies, manufacturers and producers dedicated to improving livelihoods and working conditions of people within, and communities affected by, our operations and supply chains.    

To enable us to achieve this, we hold information about our members and individuals/organisations downloading resources from our website. This information is used to keep our members up-to-date with human rights-related developments and to track the impact of how our resources are used.

Part of this information flow uses the Food Network for Ethical Trade web site. By using our website or providing us with your personal information you are agreeing to this policy.

This Privacy Policy only relates to personal information including such things as attendees, presenters, and sponsors at our events, and membership details which are collected by us:

• Name
• Company name
• Contact information, including email address
• Job title
• Food Network for Ethical Trade membership details and working groups
• Information relevant to direct marketing/surveys/offers/events/feedback
• Phoning or emailing us
• Registering for Food Network for Ethical Trade events.

The information we collect and how we use it:

When you join as a member we need to know your name, postal address, email address and telephone number. We may process information relating to our members, clients or event attendees. This information may include your name, your employer, your job title or role, your contact details, and information contained in communications between us and you or your employer, including confidential contracts, reports and industry information. You or your employer will have provided this information to us during the normal course of our business with you. The information may be processed for the purposes of managing our relationships with members, communicating with members and keeping records of those communications. The legal basis for this processing is our contract with you, namely the proper management of our member relationships and provision of our services.

We may provide you with information about member events/ training we think may be of interest to you, and a newsletter on weekly basis.

We gather information to allow us to process your membership registration.

If you become an FNET working group member, your contact details (name and email address) may be seen by other members on the same working group or on other working groups.

With the permission of the presenter concerned, presentations given at Food Network for Ethical Trade meetings or webinars are uploaded to the Food Network for Ethical Trade website for members to access. The presenter’s personal details, or any other section/s of the presentation, can be withheld from the version uploaded if requested.

Presentations can also be removed from the websites at a later date, if the presenter wants to do so.

Photographs may be taken at Food Network for Ethical Trade events and you will be notified of this in advance. These photographs may be used on the website or within Food Network for Ethical Trade publications/social media to promote advancing responsible business practices

If you do not wish to be photographed please notify the event organiser prior to the event.

We use cookies to identify you when you visit our website and to enable us to personalise your online experience (for example when you log into a password protected area). We do collect anonymous information via Google Analytics about your computer and your visits to our website including your IP address, geographical location, browser type, referral source, length of visit and number of page views. We will not link this to you individually. Such information helps inform us about our website and digital communications development. 

If you download resources from our website, we will collect your email address to understand who is downloading our resources and help us measure the impact of FNET activities. At the point of download you will be asked if you are willing for FNET to contact with further details on membership, marketing and events. In general these communications will be by email, but may also be e.g. via online and other digital forums, by phone, by post or in person at events. 

We may share your data with third parties who provide services on our behalf.  Third party service providers will only be allowed to process your data for specified purposes, and are required to take appropriate security measures to protect your data, in line with our agreements with them. We do not allow third parties to use your data for their own purposes.

On what lawful grounds do we process your personal information? 

• Information is processed on the basis of an individual’s consent. 

• Information is processed in line with a contractual relationship. 

• Information is processed on the basis of legitimate interest. 

We may also share your personal information when we are compelled to do so by a legal authority acting in compliance with the law. 

Legitimate interests 

Applicable law allows personal information to be collected and used if it is reasonably necessary for our legitimate activities (as long as its use is fair, balanced and does not unduly impact individuals’ rights). We will always work to these principles to process your personal data, including on the unusual occasion when it is not practical or appropriate to ask for explicit consent.  

What are FNET’s legitimate interests? 

Governance: 

• Delivery of our organisation’s mission to connect major UK food retailers, manufacturers, suppliers and a range of small, medium and large food companies to build more ethical trade by identifying and tackling human rights issues in food supply chains. 

• Reporting criminal acts and compliance with the legal instructions of law enforcement agencies. 

• Internal and external audit for financial or regulatory compliance purpose. 

Purely administrative purposes: 

• Responding to enquiries. 

• Delivery of requested products, resources or information. 

• Administration of financial transactions. 

When we use your personal information, we will always consider if it is fair and balanced to do so and whether it would be within your reasonable expectations that we would use your data in this way. 

We will balance your rights and our legitimate interests to ensure that the way in which we use your data never goes beyond what you would expect and is not unduly intrusive or unfair. 

How long we keep your information:

If you resign/withdraw your Membership your details are kept for 2 years. After that period your details are deleted safely.

Links to external websites:

Our website contains links to other websites of interest. If you use these links to leave our site, you should be aware that we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.

Information Security

Communications over the Internet, such as emails/ webmail’s are not secure unless they have been encrypted. Your communications may route through a number of countries before being delivered – this is the nature of the World Wide Web/ Internet. The Food Network for Ethical Trade cannot accept responsibility for any unauthorised access or loss of personal information that is beyond our control.

Our data processors that have access to, and are associated with, the processing of your personal information are obliged to respect the confidentiality of our visitors’ information.

The Food Network for Ethical Trade works with businesses that support our website, although these companies are not usually notified in our literature their identity can be divulged if required.

FNET Cookies policy: 

We use cookies to identify you when you visit our website and to enable us to personalise your online experience (for example when you log into a password protected area). We use Google Analytics. This program uses cookies to help analyse how you use our site. The cookie generates information (including your IP address), and this information is stored by Google. We will use this data to evaluate your use of the website. Google may also transfer this information to third parties where required to do so by law, or when such third parties process the information on Google’s behalf. Google will not associate your IP address with any other data held by Google. 

Updating your details:

If any of the information that you have provided to the Food Network for Ethical Trade requires updating, you can do this at any time by emailing the secretariat ([email protected] ). For example, if you change your email address, name or postal address, or if you wish to cancel an event registration.

Consent:

By giving us your personal information, you consent to us collecting and using that information in the ways that we describe in this privacy policy and /or that you have specifically consented to.

Where we need your consent, we will always ensure that you are as fully informed as possible at the time on what we do with your information, with whom it may be shared and how long we will keep it. This is in line with the requirements of the relevant legislation. You can alter your preferences or withdraw your consent at any time as described below.

What are your rights? 

Where FNET rely on your consent to use your personal information, you have the right to withdraw that consent at any time. This includes the right to be unsubscribed from our email list at any time. You also have the following rights: 

• Right to be informed – you have the right to be told how your personal information will be used. 

• Right of access – you can ask what information we hold on you and to request a copy. 

• Right of erasure – you can request that all your personal information is deleted from our records. 

• Right of rectification – if you believe our records of your personal information are inaccurate, you have the right to ask for those records to be updated. 

• Right to restrict processing – you have the right to ask for processing of your personal data to be restricted if there is disagreement about its accuracy or legitimate usage. 

• Right to data portability – you may ask us to provide your information to you – or another service provider – in a machine-readable format. 

To exercise these rights, please send a description of the information in question to [email protected]  

To make a complaint about the way we have processed your data to the Information Commissioner’s Office (“ICO”) please see the guidance at https://ico.org.uk/for-the-public/personal-information. The contact details of the ICO can be found here: https://ico.org.uk/global/contact-us/. 

For Further Information:

For further information from us on data protection and privacy or any requests concerning your personal information send an email to [email protected]  or write to us at the following address:

Food Network for Ethical Trade Unit 3, Curo Park, Frogmore, St Albans, AL2 2DD U